Cadence is the Epic scheduling module for Outpatient and Specialty clinics.
Grand Central is Epic ADT. ADT stands for Admission, Discharge, Transfer.
MyChart is the Epic patient portal application.
OpTime is Epic’s operating room management system combining clinical & decision support tools with integrated scheduling for the management of hospital operating rooms & ambulatory surgical centers.
The Epic Benefits Engine holds the benefit information (what services are covered) for each insurance plan.
Welcome is Epic’s kiosk is about the size & shape of a small ATM, & allows patients to check in for appointments, pay co-pay amounts, sign documents, print receipts & other materials.
Healthy Planet is Epic’s accountable care and population management system module. It enables partners to gather patient information across multiple data sources, including EHRs, claims, pharmacies & satisfaction surveys allowing for sophisticated analytics & a more complete view of the patient & better decision support.
EpicCare Inpatient is Epic’s inpatient EHR.
EpicCare Ambulatory is Epic’s outpatient ambulatory EHR.
Wisdom is Epic’s dental module.
Willow is Epic’s pharmacy system. Officially known as the “Willow Inpatient Pharmacy System”.
Stork is Epic’s obstetrics module for managing pregnancy episodes on the Outpatient side, and documenting deliveries in the hospital.
Radiant is Epic’s Radiology module. It provides documentation, film tracking, and viewing of Radiology images.
Phoenix is Epic’s transplant module. It supports the focused clinical workflows and detailed regulatory requirements of solid organ transplants.
Cupid is Epic’s cardiology module. There are special clinical tools focused on cardiology care. Epic can integrate with external EKG devices to bring the EKG readings into the medical record.
BedTime is Epic’s bed management module.
Beacon is Epic’s oncology module. It is the chemotherapy module in Epic. It is built around treatment plans for patients who are undergoing cancer treatment. Whereas most patient visits are either Outpatient or Inpatient, these visits are considered Series Visit Types, which span a longer amount of time.
ASAP is Epic’s ER module. It tracks which rooms are occupied, displaying room and bed status on monitors that are mounted on the walls near the nursing stations.
Anesthesia is Epic’s anesthesia module.
CareEverywhere is Epic’s information exchange application for caregivers that use Epic. It allows doctors & nurses across multiple organization to electronically exchange patient medical information so long as they are on Epic.
Formerly “Community Connect”, Connect is Epic’s structured method for sharing an electronic record system to independent physician practices and hospitals, including e-learning content, user training and support specialists.
EpicCare Link is Epic’s web-based application for connecting organizations to their community affiliates. It allows independent physicians to easily refer & follow up with patient progress through a read only, secure, web-based access.
Home Health is Epic’s Home Health module that allows visiting caregivers (Nurse, Nurse Aides, PT, OT, etc) document care done in a patient’s home. Clinicians use a remotely installed software program that allows them to document in settings where they might not have any Internet connection. Then after they finish their work, they can reconnect to their organization’s network and perform a sync that uploads their documentation to the main Epic servers.
Resolute is Epic’s Hospital Billing (HB) and Professional Billing (PB) system. It manages revenue cycle and overall billing.
HIM stands for Health Information Management, which provides tools to simplify medical records management tasks, including chart and film tracking, chart deficiencies, release of information and coding and abstracting.
Beaker is Epic’s laboratory system for hospital lab. Orders placed either in Epic or in an external system are transmitted to Beaker via an HL7 Interface for processing. When patients arrive to have their blood drawn, the results are entered into Beaker, which then get transmitted back to the ordering doctor.
Bridges is Epic’s module for installing, configuring and maintaining clinical interfaces to other systems. See the reference below to learn more about interfaces.
Caboodle: This area of Epic refers to the data warehouse and analytical tools used to store and retrieve large amounts of clinical data. The data can be queried to provide all manner of reporting to support care decisions, manage costs, and identify trends. Other data can be brought in from non-Epic systems, and then used along with Epic data to provide reporting results. Until mid-2016, the trade name for these tools was Cogito, from the Latin phrase ergo sum: “I think, therefore I am”. In mid-2016, Epic renamed it to “Cabooble”, ie Kit & Caboodle.
Epic Hyperspace is not a clinical module in itself, but rather the actual application client that is presented to users of most areas of Epic. When a nurse, doctor, therapist, or administrative staff launch Epic, the front-end software that is presented to them is called Hyperspace. It is typically installed on hosted servers that are accessed by many workstations throughout an enterprise, rather than being installed on individual users’ PCs. Citrix commonly used to host Hyperspace.
Since it is a core component of the Epic system, upgrades almost always include an update of Hyperspace. Epic Hyperspace is configured to display different menus, tasks, and options to users depending on their specific roles. For example, a pharmacist will be presented with many medication-related options, while a family practice physician will be presented with options to document clinical visits, place orders, and perform other clinically relevant tasks.
Epic Haiku is an App for Android and Apple that allows doctors to access a limited version of EpicCare Ambulatory.
Epic Kaleidoscope is the Ophthalmology (Eye Care) module for Epic. It allows Ophthalmologists and Optometrists to perform eye exams, document eye related procedures, and write contact lens and eyeglass prescriptions.
Lucy is not exactly a module, but is a concept of allowing patients to download and print their medical record in a usable format. This is called a Continuity of Care Document (CCD), and is considered a form of a personal health record.
Where MyChart is focused mainly on the outpatient and specialty parts of the patient record, MyChart bedside is intended for use while a patient is admitted to the hospital. It provides online tools for tracking your progress toward discharge, and can be configured to provide patient education material.
Radar is the dashboard configuration that is shared across almost all other Epic modules. Dashboards support reports, graphs, performance measures, helpful links, and much more pertaining to each area. For example, an OB dashboard will have measures relating to C-Section rates and number of births.
This is Epic’s application-side reporting solution which allows IT analysts to create and manage reports on date from most parts of the system. Users work from templates to get data on patient lists, orders, appointments, diagnoses, and much more. In Reporting Workbench, users do not run SQL queries to the database, as the tool is visually oriented.
Epic Rover is the module that uses mobile devices to allow Inpatient nursing staff to do review and documentation tasks. Some of the functions that Rover helps with are chart review, medication administration, flowsheet documentation, and recording patient photos. It is not intended to take the place of Epic Hyperspace, the standard client for accessing clinical functions.
Epic’s application for clinical documentation and care plans. Documentation (notes, records of medication administrations, etc.) entered in a patient’s hospital chart.
The Epic application that supports physicians and staff in the super acute, comprehensive care and interventional care areas. Features include a well organized, concise overview of relevant patient events and data (e.g., vital signs, orders, results and IVs), as well as the ability to trend clinical parameters such as hemodynamics and drips.
Identity is Epic’s identification and duplicate record management application.
The Epic application for placing and managing electronic orders.
The integrated managed care application, offering tools to automate key workflows and tasks associated with managed care administration such as utilization management, authorizations, workflow, bed day tracking and financial case management.
Individual help in using Epic that is provided by Super Users, Epic team members and staff from Epic (the software vendor for Epic) during go-live and for a period of time post go-live.
At the elbow support
The place where users enter and view data in Epic. For example, the Order History activity is used to view information for an order and the Medications activity is used to manager a patient’s prescription.
Barcode Medication Administration – A system that uses barcodes to electronically administer medications in an effort ensure patients received the correction medication at the correct time.
Best Practice Alert – A pop-up that notifies clinicians when they need to tend to important tasks, such as reviewing a patient’s allergies, writing orders, and completing charting.
Design/build of Epic that will reflect workflows and collaborative best practice for Cottage Health System.
Credentialed Trainer – Person who has knowledge of Epic workflows and is responsible for training Epic end users, administering end-user proficiency assessments, and providing go-live support.
The electronic messaging system used within Epic.
Instructional Designer – These individuals are Epic-certified trainers who develop lesson plans and implement Epic end-user training programs. They also build and maintain the Epic training environment; train credential trainers (CTs), Super Users, and end users prior to go-live; as well as provide on-going support to Epic end users and new staff after initial go-live.
Interactive Voice Response – A voice recognition phone capability that allows users of Epic to speak into a phone and have their message transcribed. Commonly used by patients/clients to schedule appointments or place pharmacy orders.
Manager Orders Activity – Activity within the EHR to place orders.
Medication Administration Record – An electronic entry and documentation of drugs administered to a patient.
A replica of the Epic training environment (with the same patient and user information used in training) that allows physicians and employees to practice what they learned in Epic training.
Additional sessions following the Validation Sessions to review more complex workflows and/or discuss decisions that didn’t get made due to time constraints during the Validation Sessions.
A documentation template that groups orders, notes, chief complaints etc. This reduces date entry time.
A text template for charting that can include text, SmartPhrases, Smart Lists and SmartLinks.