MEIN BUSINESS HIGH SCHOOL ENROLLMENT SYSTEM An Undergraduate Thesis Presented to the Faculty of Computer Science Department MEIN College Inc. , Zamboanga City In Partial Fulfillment Of the Requirement for the Course in Bachelor of Science in Computer Science (BSCS) JULIET A. BUCO BSCS IV S. Y. 2010 – 2011 CHAPTER I INTRODUCTION I. 1 Background of the Study This project looks at an Enrollment System for a high school. It stores details of students, year, and section. It may also be use as local assessment of the MEIN Business H. S. for their fees. The enrollment is esigned for use by staff and other authorized user in the high school office to enable them to easily produce information required by the different people in the high school. Computing technology has an impact on almost every aspect of daily life. Computer applications abound in art, business, entertainment, science, engineering and medicine. For students who think logically, enjoy solving problems and have an interest in software development, Computer Science is a good study choice. Students develop skills in logical thinking, creative problem-solving and communication. Classes often incorporate a team approach, equiring clear communication among members as they solve a problem and explain their solution to others. Students gain both hands-on design experience as well as theoretical knowledge. This combination of skills provides an advantage to graduating students because of the broad range of skills possessed. Classes are generally small, averaging less than 25 students. The faculty works on such fascinating topics as virtual reality, high-speed networks, parallel computing, computer security, embedded applications, Internet technologies and multimedia. Students work longside faculty in department labs equipped with state-of-the-art computing equipment. Students can gain extra experience in the Student Chapter of the ACM (affiliated with the national organization), which hosts technical and social activities as well as the Honors Co-op Program which provides paid internships during the senior year at local companies. A web application or web app is an application that is accessed via the Internet or an Intranet. Web applications are popular due to ubiquity of the client. The ability to update and maintain web pplications without distributing and installing software on potentially thousands of client computers are key reasons for their popularity. A significant advantage of building web applications to support a standard browser feature is the ability to perform as specified, regardless of the operating system installed on a given client. The proponents decided to adapt web application in their study because it enables the students, faculty, and administrators of the institution to gain 24-hour access and use to the proposed system via client computer without any needs of installing or distributing any software. I. 2 Statement of the Problem The MEIN Business H. S. is using a manual system for their enrollment facility. The inaccuracies of information were minimal, like the identification of level per year and sometimes the registrar personnel were making a mistake with the number of subject—but the possibility of encountering a more difficulties and tedious task was still at hand. One of the problems that the institution would like to include in the study was the lack manpower in the accounting department.
In the accounting office or the cashier, MEIN Business H. S. only had two personnel to accommodate the students during the payment of fees for their enrolment. The outcome was that the school had a hard time in accommodating those large numbered students, and that made it hard for other students to wait in line. Another problem of the school was the generation of forms. The students needed to fill-up the student information slip, advising slip, and three (3) copies of the registration forms for the copy and record of the accounting office, the registrar and for the student themselves.
Students were consuming a lot of time in doing such. Since the students are manually filling-up the official documents the school, data Redundancy has a great possibility in causing further complexity in the enrolment process. An added problem was that when the students were getting their subjects and schedule for the semester, the students had to refer to the bulletin boards for the available subjects, schedule, and slots. Since the said information was posted, it would only mean that the updates were not monitored effectively. To keep the students updated t all times, the availability of the subjects and slots should be monitored. If a subject only has 5 slots available and there are still a number of students who would be enrolling that subject, students should be informed of someone has availed the slots already so that there wouldn’t be any wasted time just by falling in line again just to look for another available slot. I. 3 Assumption and Hypothesis This study is sought to answer the following questions and assumptions, to wit: ?What are the advantages of using an automated enrollment system? What are the important Components that should be used in completing this project? ?What are the tools that will be used to able for the proponent to complete this study? To aid the researcher on the study, the following hypothesis is formulated, to wit: The advantages that the proposed automated Enrollment system are: •Cost savings and cost avoidance •Quicker response •Accuracy •Getting the needed information •Backup and security The following are the important component in terms of student’s information: •Student Number •School Year •Section ID •Year level •Schedule ID Teacher ID •Fee code The tools that will be used in completing this project is Microsoft Access 2003 as its backend and the Microsoft visual basic 6. 0 as its Front end, this tools are compatible with windows platform. I. 4 Significance of the Study Due to the increasing population of MEIN Business H. S. this study helped the school regarding their enrollment transactions. The proposed system aimed to benefit the school in their enrollment facilities such as maintaining the files, assessment of fees and especially the enrollment itself.
The proposed system aimed to benefit the following: The School The main beneficiary of the study is MEIN Business H. S. MEIN Business H. S. would be adapting the new innovation of technology through web that will make their work with optimum performance. The developed system will compensate the flaws and problems that the company is encountering. Employees would not have to worry preparing forms for the customers and reports for the managers because the system will supply it for them. Registrar and Accounting Office
With regards to the registrar’s office the proposed system will help the school in maintaining the data of the students and the school will not use the manual data gathering. MEIN Business H. S. will just need to check the database for the records needed. Students The students will benefit by means of not having a hard time in falling in line and waiting for their turn to register and pay for their tuitions. The students can pay their tuitions via the internet. Proponents The proponents would also be a beneficiary of the study since the proponents would value the importance of enhancing their skills and ork performance while grasping knowledge throughout the study. Future Researchers For the future researchers, this study could be used for their reference in having a local enrollment system if the future researchers would like to formulate a system such as this. I. 5 Scope and Delimitation of the Study The proposed of system was a portal type system that covered the major processes in the enrollment system of MEIN Business H. S. namely: Registration of the current students, class scheduling and sectioning, assessment of fees, file maintenance, report generation registration form, assessment slip, student master list, and other forms and reports essential to the system). The proposed system included the processing of student’s personal records and the mode of payment that the student would choose. The new students or transferees have a limited access over the online enrolment system. Since they do not have an account or profile in the system, they could only view the following: courses offered; available schedule, subjects, and slots; projected amount of the tuition fee. When the student logs in his/her account, there would be tabs or enus that would contain options that the student might want to do in the system. He/she could find updates in his/her account (assessment fees), the pre-registration form for enrollment with the class schedule, and other forms that would be needed for the accomplishment of the records or the student. The student would also be given a selection for the mode of payment that he/she would like to avail (i. e. Online via credit card, Cash or Installment). The forms that would be needed from the enrollee would be passed on-line. The online payment would be through the means of entering the bank account number of the nrollee, course code, student or ID number, and the bank account number of the school itself. Users of the system have their own account with different access levels. Students can view the subjects that are available, pay their tuition fees and view their grades online. The student will be given a selection of the mode of payment. Administrators have total access to the system. The portal system was not connected by any means to the current web page that the school is using. The proposed system would only be used for enrollment purposes only. The study does not cover the omputation of students’ grades since only the final grade is needed to verify if the student passed the pre-requisite of a particular subject, entrance examinations and other web messaging services such as forums/threads, online voting/polling, and e-mail 1. 6 Theoretical Framework Inquiry of Students Requirements User Illustrates theoretical framework of MEIN Business High School Enrollment. Inquiry of Students, Requirements, Registration, Student Listing of Assessment, Enrollment and Student Report are the seven entities that are interconnected to the user. Registration
Student listing MEIN Business H. S. Enrollment System Assessment Enrollment Student Report 1. 7 Conceptual Framework Registration Enrollment of Students Generates properly Print official receipt Illustrates the conceptual framework of MEIN Business High School Enrollment System. Registration, Processing Modification, Assessment of Students, Enrollment of Students, Generates Properly and Print Official Receipt. These are the six entities that are interconnected with the user. Processing modification Assessment of Students MEIN Business H. S. Enrollment System User