The Web Site Address of DDO Claims Package is: http://treasury. ap. gov. in/ddoreq or http://210. 212. 218. 4/ddoreq This is the Login Screen for the DDO Claims Package. http://treasury. ap. gov. in/ddoreq or http://210. 212. 218. 4/ddoreq Here the DDO need to enter his DDO Code and his Password ( default is 123456 ) to get into the package. The DDO is advised to change his password immediately after first time entering into the package. Menu Panel & Form Panel The screen is divided into two parts. The left portion is called Menu Panel and the right portion is called Form Panel.
In the Menu Panel list of all available options will be displayed and in the Form Panel the selected menu form is displayed. User Information The current logged in DDO Code will be displayed above the Menu Panel. By this we can know which user/DDO is logged in the package. Menu Panel User Information Form PAYBILLS and REPORTS are the two Main Menu items. We can expand the required menu item by clicking on + box to the left side of menu item. Main menu items are listed in capital letters and the submenu item are listed in small letters of different color (Maroon)
To select a submenu option we need to click on the name of the submenu option itself. PAYBILLS This is the first main menu item in which the following sub menu items are listed: Employee Acceptance, Employee Updation, Paybill Preparation, DDO Bill Submission, LPC Creation & Transfer of Emp, Employee List, Report of TBRs and Change Password. REPORTS This main menu item consists of the following sub menu items to get various reports: Bill Schedules, Pay Slip, Form 47 Generation, Slo Fly Leaf and Pay Bill Details. Employee List The DDO can see the List of Employees in the bill by clicking on this option.
He can delete any employee from this list by entering the particular Employee Code in LPC Creation and Transfer of Employee option or he can add a new employee in his list with the Employee Acceptance option Employee Acceptance Initially the DDO is required to add all his employees in the prescribed bill through this option. To add the employees, enter the Employee Code and Press TAB key. If the entered Employee Code is correct then the corresponding employee’s information is displayed. Only Bill Id and Designation are to be selected for that employee. Enter EMPCODE and press TAB key
Steps to add the employees: •Enter the Employee Code and Press TAB key ( If the entered Employee Code is Correct then the corresponding employee’s information is displayed. ) •Select the Bill Id in which the employee should be included. •Select the Designation of the Employee. •Submit. Note: Please make sure that the Bill Ids and DDO Cadre Strength are created before this step. After successful acceptance, we will get the message like this. The above steps are to be repeated as many times as the number of employees. Note: If a wrong Employee Code has been accepted, it can be excluded from the bill hrough LPC Creation & Transfer of Emp. Employee Updation Remember, in the year 2008, all the employees have been given a unique Employee Code. At that time only little information about the employee has been captured. It is required to add some more information of an employee in this package. This can be done using this Employee Updation Screen. i. e. , we need to update all the employee information initially which is very much needed by this PAYBILLS Package. Any subsequent changes about the employee, i. e. , like Designation, PRC Code, Scale and Employee Status etc, should be done in this screen only.
This Option/Screen is consisting of another four forms which are listed in the bottom of this screen. We can go through all the forms by clicking on the NEXT button or by selecting the required button directly. For updating Employee information in this screen enter the 7 digits Employee Code and press TAB key in the first text box of this screen. Then the respective Employee information is displayed in the screen. Enter EMPCODE and press TAB key You can observe, the information already available with the system is displayed just below the columns in Maroon colour. Some of the information which is already there ith the computer can not be changed at DDO level. Example… Name, Surname, Father Name and Date of Birth. These can be updated only by consulting at Computer Section, DTA, Hyderabad. The other columns in this screen can be modified if necessary. Click on NEXT Button after filling up all the columns in this screen to get into the next screen. Columns to fill up in this Screen: Designation: If the existing designation is not correct then the correct designation can be selected in the Drop down list box. In this box the corresponding designations to a Department will be displayed. If ny designation is not available in the list, then call to Computer Section, DTA, Hyderabad. Sector:The Sector of the employee is belongs to be selected from the list available. i. e. , State Govt. , Zilla Perished, Municipalities and etc. , Citizen ID: This is Optional. In India we are not having Citizen Ids. GPFNo/AG/IV Employee’s GPF number should be entered here. /CPS/ZP/AIS: Ex: 12345/Edn APGLI No, Bank Name, Branch Name, Bank A/C No and PAN No fill these columns with the appropriate employee’s information. If Branch names are not available, then call to Computer Section, DTA, Hyderabad.
Click on NEXT Button to continue. Click here to go to Previous Screen Columns to fill up in this Screen: EarnLeaves: No of E. Ls in Employee’s account is to be entered. Medical Leaves: No of Half Pay Leaves of an Employee to be entered. Increment Month Enter the increment Month, Year of the employee ( MM , YYYY ) & Increment Year Example: 06 TAB 2010 for June 2010. PRC Code: PRC Code to which the employee belong to be selected. Scale: Present Scale of Employee to be selected here. In this box, only the scales to the corresponding PRC Code are listed. Cadre: Employees Cadre i. e. Gazetted, Non Gazetted etc. , Basic Pay: Present Basic Salary of Employee. Computer Accepts only the valid break up value in the respective scale selected above. DA Imp Code: Present DA Percentage pertains to the employee to be selected. CCA Category: If the employee is eligible for the CCA then select the respective City Name in the list Box, otherwise select – (Hyphen for Nil). HRA Category: HRA Percentages are listed in the box. Select the appropriate one. Status:Employee’s status to be selected from the list. Working is to be selected to a presently working employee, Transferred if employee has been ransferred, Retired if he retires and Expired if he expires. Permanent/ For permanent employees select Permanent and Temporary: for temporary employees Temporary is to be selected. Click on to continue. Note: take you to the previous Screen. NEXT Previous Calculation of Earnings & Deductions is a fourth screen in the Employee Updation option. Here an Employee’s all types of earnings and deductions are to be specified for the first time. The earning & deduction information mentioned here will be effected for very month whenever we process the bill. If any particular earning or deductions are to be effected only for a particular month that should not be entered here, this can be done in the Paybill Preparation option. After entering the all Earning Details click on then Deductions details is displayed to the right side of the screen. Deductions Amounts for Basic Pay, DA, HRA, CCA and IR are displayed. Do not try to change these amounts, these are not modifiable. Special Earnings: Select here for Employees having special allowances (fixed amounts) Ex: PHA and etc.
More Earnings: Any employee is having more earnings other than the standard earnings those can be selected here in the list box, and the amount corresponding to that is entered in box available just below the list. Ex. Computer Allowance, Dhobi, F-Pay and S-Pay etc. , Click on to enter the Deductions Details. NEXTNEXTNEXTNEXT Deductions Amounts for deductions like APGLI, GPF, GIS and PT are calculated as per the rules and displayed against each deduction. If required we can change these amounts by deleting the contents already there and entering the new values.
Similarly if an employee is having more deductions than regular deductions those can be selected in the Deductions list box and a value in the box available. Example: APCO, CR, CPS and Non-Govt Deductions etc. , If an employee is having any loans then those are to be selected in Deductions list box and the subscription to that loan is to be entered in the box available just below to it. For the employees who are having two or more earnings/deductions/loans those are to be selected as many times as they have the earnings/deductions/loans. The deduction selected in the list will be displayed in the bottom.
After entering all the deductions then click on to continue to the next screen. NEXT This screen is displayed only to those employees who are having any loans with them. We need to enter the loan details in this screen. Fill the values for Sanctioned Amount, Total Installments, Recovered Amount, Recovered Installments and Loan Sanctioned Date(dd/mm/yyyy) columns for each and every loan of an employee. Click on to complete the updation process of one employee. System will give the following message after submission. Completed successfully proceed for next employee NEXT Submit
This process (Employee Updation) is to be repeated for all the employees in the bill for the first time before implementing the PAYBILLS Package. Paybill Preparation Through Paybill Preparation option Paybill is prepared for a particular month. Here the user needs to specify the Month and Year for which the Paybill is to be generated. Employee Acceptance and Employee Updation options are used only once before implementing the package or when an employee is transferred or when a change is required in employee‘s master information. But, Paybill Preparation and DDO Bill Submission options are used monthly once.
If a TBR Number is not generated for that particular Bill then the system continue the process of Paybill Preparation and displays the list of employees due for increment. Note: When a TBR Number is already generated for a particular month we can not process the Paybill Preparation option again for that month. i. e. , Paybill Preparation Option is used only one time for month. The system alerts the user by displaying the following message when a TBR is already generated. TBR Number Generated Check the month and year In this screen all the employees who are eligible for increment are displayed.
The user needs to select the employees by clicking in the small check box available against each employee. The DDO can stop the increment to a particular employee by not clicking in the check box against employee. After selecting the employees then click on NEXT Then the system displays the List of Employees in the bill. The earnings, deductions, Net amount and No of days attended are displayed. We can modify No of days column with the employee’s attendance. The system will calculate the salary accordingly with his attendance and the corresponding values are displayed against him.
The Serial Number ( Slno ) is itself a button and if we click on this, the individual pay particulars of that employee are displayed. Click here for individual pay particulars Here, an individual pay particulars of an employee (ex. Ashok, Empcode-1400024) is displayed. In this screen we can modify/add/delete the pay particulars. The modifications/additions/deletions of pay particulars made here are affected only for the processing month. Next time, (next month) when you process the bill the original pay particulars are considered. Click on to go to previous screen. i. e. List of Employees Back In the List a small check box is available at the end of each employee. By checking on this and then clicking on Exclude button, we can exclude an employee from the bill for processing month. Such employee is listed down in the exclude list. Again, by selecting excluded employee and clicking on Include button the employee will be included in the Bill for that month Paybills. Then , will take to the next screen. Submit This is the final screen for Paybill Preparation option. Here, the DDO Cadre Strength is verified with the List of Employees in the bill.
If any mismatch is observed then the system fails the Paybill Preparation process and the deviation is listed in the last column of the above screen (Unmatched Cadre Strength). List of Employees should always be less than or equal to the Cadre Strength of DDO defined earlier while creating the Bill Id. If Cadre Strength is matched with the list of employees in the bill then click on Then, we will get the following messages which indicates the Paybill Preparation process is Successful Paybill processing completed Print the reports and verify the same NEXT DDO Bill Submission
This option is used by the DDO to submit the processed bill to the Treasury. Successful submission of the bill generates the Computerized TBR Number. But, before submitting the bill to Treasury the DDO should verify the Bill and Pay Particulars mentioned in it thoroughly. Any modifications after submitting the bill are not possible. Select Form No, Month, Year and Head of Account. Then List of Employees in the bill is displayed. Here we can recheck all the pay details of all employees. Once if we feel the all particulars in the bill are correct then click on Submit
Then the Bill enfacement is displayed. This is just similar to the original Salary bill which displays all Earning, Deduction and Gross particulars. Successful submission generates a TBR Number to the bill. A print file is also created and is saved with the name similar to Form47-14010702001-2009000012. txt We can print the enfacement by clicking on the file created. This bill is to be accepted in IMPAcT of Treasuries for Audit and other purposes. Click here to Print The DDO can check the Status report of TBR Number those are already generated by him.
For this he needs to select on the Report of TBRs option. Computer will display all the bills for which the TBRs are generated along with the Token Id allotted in the Treasury LPC Creation & Transfer of Emp Some times it is required to exclude an employee from the bill. The reason may be, if the employee has been transferred to some where else or an employee wrongly included in the bill. Such employees can be excluded from the bill through this option. Enter EMPCODE and press TAB Steps to give LPC/Exclude: •Enter the Employee Code and Press TAB Key •Check, Confirm the employee and press Submit Button. For printing the Last Pay Certificate Click on LAST PAY CERTIFICATE and then print. Note : If a wrong employee has been given the LPC then he can be included again by using Employee Acceptance option. Click on Last pay Certificate to print the LPC. Click here to get LPC If we click on the + box beside the REPORTS, we can see various reports available for printing. Ex: Bill Schedules, Pay Slip, Form 47 Generation and Pay Bill Details Select any one of these reports and give the Month & Year and Submit. You will get the required report. Reports Right Click here to print the report Print this Report
